SPLUNK CAREER SITE PRIVACY POLICY
Updated: December 2020

Splunk Inc. and its affiliates (collectively, “Splunk”) is committed to safeguarding your privacy rights. This Career Site Privacy Policy explains how we collect, use, and disclose information you provide to us when you apply for a position at Splunk (“Information”), including Personal Information, by which we mean information that would allow us to determine your identity.

Applications for positions globally are managed by Splunk through this website in the U.S. For more general information about how Splunk collects, uses and discloses Information via the Splunk website, please refer to the general Splunk Privacy Policy.

Information We Collect from You
Applying for a Position
Sharing Your Information
How We Use Your Information
Use of Automated Tools
Security
Pre-employment Screening Checks
Retention of Recruitment Records
Cross-border Transfers
Cookies
Your Rights
Contact Us

Information We Collect From You

Throughout the application process at Splunk we collect Information from you. Some Information is required to process your application, other Information is optional only. We provide a list below of the elements of Information we collect and designate those which are optional.

Identifiers, such as:

  • Name
  • Phone number(s)
  • Email address
  • Home address

Education information, such as:

  • Any set forth in a resume / CV you submit
  • Schools attended
  • Degrees / certifications received
  • Descriptions of technical capabilities where relevant (e.g., proficient in JAVA)

Professional or employment-related information, such as:

  • Employment history (including compensation information, where permitted)
  • LinkedIn or Facebook profile (optional)
  • Current job title
  • Questions that help Splunk identify or determine:
    • your legal right to work in the country in which you are applying (including visa status)
    • whether you are open to relocation
    • how you learned about the position
    • relevant criminal history (where permitted)
    • any non-compete or non-solicitation obligations that you may have
    • any actual or potential conflicts of interest

Characteristics of protected classes, such as::

  • Gender (U.S., EU, and UK positions only and optional)
  • Race / ethnicity (U.S. only positions and optional)
  • Veteran status (U.S. only positions and optional)
  • Citizenship or residency (U.S. for export control purposes, and Singapore as required by law)
  • Disability status (U.S. only and optional)
  • Medical history (where exam is required or condition of employment)
  • Age (inferred from birthdate when used for background checks as per below)

Internet or other electronic network activity information, as permitted by law.

Data collected by cookies from website visits, such as frequency and duration of visits as further described in the Splunk Cookie Policy.

Under California Civil Code Section 1798.80, which applies to “business records” such as those described here, the personal information we collect is as set forth above.

Inferences drawn from the information identified above.

Information that is “optional” is provided voluntarily by you, and no adverse action or decision will be made against you if you choose to not answer any optional question.

We may also ask for information pertinent to specific roles. For example, for U.S. Sales positions, we may collect non-confidential information regarding an applicant’s history of products/services sold, sales generation/methodologies used, quota attainment, qualification for President’s Club or similar award, etc. For IT, Engineering and other positions, we inquire about software skills, such as familiarity with various applications, operating systems and coding languages.

As you progress through the recruitment process additional information may be required. Where applicable, we, or a third party on our behalf, will ask for your express consent to collect any sensitive information (e.g., health information) but only when required to meet country specific employment requirements or specific needs of the position for which you have applied. Your consent may be withdrawn at any time pursuant to applicable law as provided below. Please note that if we do not have your sensitive information, we may not be able to fully assess your candidacy and may be unable to hire you.

Applying for a Position

When we receive your application, you will receive a system-generated email confirming receipt.

If you are applying for a position in one of our offices or locations outside the U.S., we will pass along your Information to the relevant local affiliate, office and recruitment team(s) so that they can consider your application.

For job openings in the U.S., you may receive a form for completion from Splunk (via its third-party recruiting systems) with optional questions asking for your Personal Information.  Your responses are aggregated and included in an affirmative action plan along with accompanying reports that we are required to submit to the U.S. Office of Federal Contractor Compliance Programs (“OFCCP”) in our capacity as U.S. federal government contractor.  Splunk does not consider this Information in the hiring process or thereafter.

Upon receipt of your application, we will review your credentials, Information and the requirements of the position. If there is a potential match, we’ll follow up with you.

Sharing Your Information

We may share your Information with third parties who assist with the administration of the recruitment process including, for example, recruiters or companies that perform pre-employment checks. Optional Information may be disclosed to third parties if required to comply with legal reporting obligations, such as those associated with equal employment and affirmative action programs.

How We Use Your Information

Your Information will be held in our electronic systems or manually in our files and used by us to evaluate your application and qualifications for the position during the recruitment process. If your application is successful, we will use your Information to make an offer of employment to you. We may also use your Information and application to consider you for other positions at Splunk for which you may also be qualified, and we may retain your Information as described in the Retention of Recruitment Records section below. We may also use certain “optional” information to create anonymous, aggregated statistics used to support programs such as gender-equity and diversity.

Use of Automated Tools

Splunk HR may perform searches against our applicant database using automated tools to target relevant job requirements and match them against an applicant's credentials. Candidates may be asked to successfully complete tests that are relevant to the role, and testing may make use of automated tools. However, Splunk does not make hiring decisions based solely on automated processes.

Security

Splunk takes reasonable technical and organizational measures to safeguard Personal Information against loss, theft, and unauthorized access, disclosure, alteration, misuse, or destruction. Unfortunately, no data transmission, software, or storage system can be guaranteed to be 100% secure.  If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of an account has been compromised), please notify us immediately in accordance with the Contact Us section below.  If Splunk learns of a breach of its systems, Splunk may notify you or others consistent with applicable law and/or as agreed in our contract with you. Splunk may communicate with you electronically regarding privacy and security issues affecting Information collected through the application process. 

Pre-employment Screening Checks

We do not generally perform criminal background, credit checks or other such screenings as part of the application process; however, shortly before or after you receive an offer of employment, your role will be subject to pre-employment screening, if and as permitted by applicable law. The type of screening will depend on the role for which you have applied, as well as the country in which you would work.

The objectives of the pre-employment screening are to check:

  • References provided about you from your previous employers
  • Education history
  • Past employment history (including dates of employment and positions held)
  • Criminal background records (if/as permitted)
  • Credit records (if/as permitted and based on position)
  • Professional license verification (if/as permitted and based on position)

Splunk relies upon third parties to conduct pre-employment screenings and we will release your Information to them for this purpose. We (or the third parties we hire to conduct the screening) will obtain your consent prior to the screening, including your consent to the release of any required documents, and supply you with information about the screening nature and scope. Your consent to the screening may be withdrawn at any time pursuant to the instructions below, but please note that if we do not have your screening Information we may not be able to fully assess your candidacy and may be unable to hire you.

The result of the pre-employment checks may mean that we cannot proceed with your employment. Any offer of employment is conditional upon such pre-employment checks being performed and the results of those checks being satisfactory to Splunk.

Retention of Recruitment Records

If your application is successful, we may put your recruitment Information in your employment files. We will only include Information that is relevant to your on-going employment. Once you are employed at Splunk, how we handle your Information is governed by the relevant Employee Handbook and your employment contract or offer letter, as applicable.

If your application is unsuccessful, application forms and related documentation will be kept on file for so long as needed to comply with any legal or document retention obligations.

We may also keep your recruitment records if your application is unsuccessful in case other opportunities arise at Splunk for which we think you may be suited (unless you specifically request in writing that you do not want us to do so by contacting us at careers@splunk.com).

After your recruitment records are no longer needed, we will dispose of them in a secure manner and in accordance with our records management policies. We will instruct our third-party pre-employment check vendors to do the same.

Cross-border Transfers

Your Personal Information may be stored and processed in any country where we have facilities or in which we engage service providers. By applying to a position at Splunk, you acknowledge that we may transfer and process your Personal Information outside of your country of residence, including to the United States, where different data protection law may apply.

Splunk is committed to upholding the privacy principles articulated in the EU-U.S. and Swiss-U.S. Privacy Shield frameworks to which Splunk has self-certified as further described in the Splunk Privacy Shield Notice. The Splunk Privacy Policy provides useful information about how Splunk implements these principles—Notice, Choice, Purpose Limitation, Accountability for Onward Transfer, Security, Access, and Recourse—and your rights with respect to them.

Splunk has also entered into model contract clauses for relevant transfers of Personal Information within the Splunk group of companies, and where applicable, enters into appropriate contractual agreements with service providers with whom we may need to share Personal Information, as described elsewhere in this policy.

If you have any questions or require more information about cross-border transfers of Personal Information, please see the Contact Us section below.

Cookies

This website uses cookies and other tracking technologies.  Please see the Splunk Cookie Policy for further information on how and why we use cookies, and how you can update your preferences.

Your Rights

Europe

You may have a legal right under applicable law (such as the European Union’s (“EU”) General Data Protection Regulation applicable to EU citizens’ personal data) to access the Personal Information we maintain about you. If you would like to review, correct, delete or update your Personal Information, or exercise any rights to withdraw your consent for us to collect sensitive information or conduct pre-employment screenings, as described above, please follow the instructions found in the Splunk Privacy Policy.

Registering a Complaint

Pursuant to our Privacy Shield Certification, complaints regarding the enforcement of this policy may be addressed to us at privacyshield@splunk.com or via JAMS, a U.S.-based independent dispute-resolution body. If neither Splunk nor JAMS is able to resolve your complaint, you have the right to invoke binding arbitration. You may also have a right to lodge a complaint with your local supervisory authority.

Contact Us

If you have any questions about the Splunk Careers website, this Career Site Privacy Policy or your application, please contact us at careers@splunk.com or by writing to us at the address below:

Splunk Inc.
Attn: Careers
270 Brannan Street
San Francisco, CA 94107

Alternatively, if you have any questions regarding how Splunk collects, uses, transfers or discloses the Personal Information you provide, please contact our Data Protection Officer at DPO@splunk.com or by writing to us at the address below:

Splunk Inc.
Office of the Data Protection Officer
270 Brannan Street
San Francisco, CA 94107

Splunk Services UK Limited
Office of the Data Protection Officer
Brunel Building
1 & 2 Canalside Walk
Paddington, London W2 1DG
England

 

Please mark your queries clearly for the attention of the Data Protection Officer. Please note that email communications are not always secure, so please do not include sensitive Information in your emails to us.

We may change this Career Site Privacy Policy from time to time and will post our updates here.