SPLUNK CAREER SITE PRIVACY POLICY

Splunk Inc., and its affiliates (collectively, “Splunk”) is committed to safeguarding your privacy rights.  This Career Site Privacy Policy explains how we collect, use, and disclose information you provide to us (“Information”), including Personal Information (sometimes called “Personal Data” outside the U.S.), by which we mean information that would allow us to determine your identity when you apply for a position at Splunk.  

Applications for positions across our global Splunk locations are managed by Splunk Inc., which hosts and manages this website in the U.S.  

For more general information about how Splunk collects, uses and discloses Information via the Splunk website, please refer to the general Splunk Website Privacy Policy

Information We Collect From You

Throughout the application process at Splunk we collect Information from you.  We require some Information to process your application, and other Information is optional. This may include Information such as:

  • Name
  • Phone number(s)
  • Email address
  • Home address
  • Resume / CV (i.e., educational and professional background)
  • Employment history (including compensation information, where permitted)
  • LinkedIn or Facebook profile (optional)
  • Your current job title
  • Gender (requested for applicants to U.S.-based job openings, and optional)
  • Race / ethnicity (requested for applicants to U.S.-based job openings, and optional)
  • Veteran status (requested for applicants to U.S.-based job openings, and optional)
  • Citizenship (for U.S. export control purposes)
  • Disability status (requested for applicants to U.S.-based job openings, and optional)
  • Questions that help Splunk identify or determine:
    • your legal right to work in the country in which you are applying (including visa status)
    • whether you are open to relocation
    • how you learned about the position
    • relevant criminal history (where permitted)
    • any non-compete or non-solicitation obligations that you may have
    • any actual or potential conflicts of interest

You may disregard the optional questions if you are located outside the U.S. (and you may disregard the optional social media profile question regardless of your location). Information that is “optional” is provided voluntarily by you and will be recorded and maintained confidentially. In the U.S., this optional Information will be disclosed to third parties to comply with legal requirements, including U.S. equal employment and affirmative action obligations.

In addition, we may ask for additional information pertinent to specific roles. For example, for U.S. Sales positions, we may collect non-confidential information regarding an applicant’s history of products/services sold, sales generation/methodologies used, quota attainment, qualification for President’s Club or similar award, etc. For IT, Engineering and other positions, we inquire about software skills, such as familiarity with various applications, operating systems and coding languages. As you progress through the recruitment process other information may be required. Where applicable, we or a third party on our behalf will ask for your express consent to collect any sensitive information (e.g., health information) and will do so only when relevant to the application process, the specific country or the position for which you have applied. Your consent may be withdrawn at any time pursuant to applicable law and the instructions below. Please note that if we do not have your sensitive information, we may not be able to fully assess your candidacy in certain situations and may be unable to hire you.

Applying for a Position

When we receive your application, you will receive a system-generated email confirming receipt.

If you are applying for a position in one of our offices or locations outside the U.S., we will pass along your Information to the relevant local affiliate, office and recruitment team(s) so that they can consider your application.

During the application process (typically after an employment offer is made), you may receive a separate email from Splunk (via its recruiting systems operated by third-party vendors) containing a link to a form requesting additional optional information. The form need only be completed by applicants for U.S. jobs. The same standards regarding “optional” questions that are mentioned above apply to this form. Any responses to such optional questions are aggregated for inclusion in an affirmative action plan and other reports that are sent to the U.S. Office of Federal Contractor Compliance Programs (“OFCCP”). The OFCCP requires such reports from U.S. federal government contractors such as Splunk. 

Upon receipt of your application, we will review your credentials, Information and the requirements of the position. If there is a potential match, we’ll follow up with you.

Sharing Your Information

We may share your Information with third parties who assist with the administration of the recruitment process including, for example, recruiters or companies that perform pre-employment checks.  

How We Use Your Information

Your application will be held in our systems or manually in our files in order for us to move your application along the recruitment process. If your application is successful, we will use your Information to make an offer of employment to you. We may also use your Information and application to consider you for other positions at Splunk for which you may also be qualified, and we may retain your Information as described in the “Retention of Recruitment Records” section below. 

Use of Automated Tools

Splunk HR may perform searches against our applicant database using automated tools to target relevant job requirements and match them against an applicant's credentials. Candidates may be asked to successfully complete tests that are relevant to the role, and testing may make use of automated tools. However, Splunk does not make hiring decisions based solely on automated processes. 

Security

We take security very seriously, which is why we use technical and organizational security measures to help safeguard your Information.

Pre-employment Screening Checks

We do not generally perform criminal background, credit checks or other such screenings as part of the application process; however, shortly before or after you receive an offer of employment, your role will be subject to pre-employment screening, if and as permitted by applicable law. The type of screening will depend on the role for which you have applied, as well as the country in which you would work.  

The objectives of the pre-employment screening are to check:

  • References provided about you from your previous employers
  • Education history
  • Past employment history (including dates of employment and positions held)
  • Criminal background records (if/as permitted)
  • Credit records (where permitted and based on the position)

Splunk relies upon third parties to conduct pre-employment screenings.  Where necessary, either we, or a third party on our behalf, first obtain your consent to the screening including the release of any documents required to perform the screening.  Any such consent may be withdrawn at any time pursuant to the instructions below, but please note that if we do not have your screening Information we may not be able to fully assess your candidacy in certain situations and may be unable to hire you.

We will release your Information to such third parties to the extent necessary to meet the objectives listed above.  At the time the screening is conducted, you will receive further information as to the extent of the applicable screening checks.

The result of the pre-employment checks may mean that we cannot proceed with your employment.  Any offer of employment is conditional upon such pre-employment checks being performed and the results of those checks being satisfactory to Splunk.  

Retention of Recruitment Records

If your application is successful, we may put your recruitment Information in your employment files.  We will only move Information that is relevant to your on-going employment.  Once you are employed at Splunk, how we handle your Information is governed by the relevant Employee Handbook and your employment contract or offer letter, as applicable.

If your application is unsuccessful, application forms and related documentation will be kept on file for so long as needed to comply with any legal or document retention obligations.

We may also keep your recruitment records if your application is unsuccessful, in case other opportunities arise at Splunk for which we think you may be suited (unless you specifically request in writing that you do not want us to do so by contacting us at careers@splunk.com).  

After your recruitment records are no longer needed, we will dispose of your records in a secure manner and in accordance with our records management policies. Manual records are shredded and electronic files are permanently deleted from the system.  We will instruct our third-party pre-employment check vendors to do the same.

Cross-border Transfers

In order to process your application, your Personal Information may be stored and processed in any country where we have facilities or in which we engage service providers. By applying to a position at Splunk, you acknowledge the transfer and processing of Personal Information to countries outside of your country of residence, including to the United States, which may have different data protection rules than in your country.  

Splunk is committed to upholding the seven (7) privacy principles articulated in the EU-U.S. and Swiss-U.S. Privacy Shield frameworks to which Splunk has self-certified for Personal Data collected for human resources purposes as further described in Splunk’s Privacy Shield Notice  The Splunk Website Privacy Policy provides useful information about how Splunk implements these principles—Notice, Choice, Purpose Limitation, Accountability for Onward Transfer, Security, Access, and Recourse—and your rights with respect to them.  

Splunk has also entered into model contract clauses for relevant transfers of Personal Information within the Splunk group of companies, and where applicable seeks to enter into appropriate contractual measures with service providers with whom we may need to share Personal Information, as described elsewhere in this policy.

If you have any questions or require more information about cross-border transfers of data, please see the Contact Us section below.  

Cookies

This website uses cookies and other tracking technologies.  Please see Splunk’s Cookie Policy for further information on how and why we use cookies, and how you can update your preferences.  

Your Rights

You may have a legal right under applicable law (such as the European Union’s (“EU”) General Data Protection Regulation applicable to EU citizens’ personal data) to access the Personal Information we maintain about you.  If you would like to review, correct, or update your Personal Information, or exercise any rights to withdraw your consent for us to collect any sensitive information or for us to conduct pre-employment screenings, as described above, contact us at careers@splunk.com.  Be sure to indicate in your request what Personal Information you would like to access and/or have changed, and/or what consents you are withdrawing.  We will try to respond to your request(s) as soon as reasonably practicable, consistent with applicable law.  Note, in some cases and where permitted, we may charge a fee for data access requests.  

Registering a Complaint

Pursuant to our Privacy Shield Certification, complaints regarding the enforcement of this policy may be addressed to us at privacyshield@splunk.com or via JAMS, a U.S.-based independent dispute-resolution body.  If neither Splunk nor JAMS is able to resolve your complaint, you have the right to invoke binding arbitration.  You may also have a right to lodge a complaint with your local supervisory authority.  

Contact Us

If you have any questions about the Splunk Careers website, this policy or your application, please contact us at careers@splunk.com or by writing to us at the address below:

Splunk Inc.
Attn.: Careers
270 Brannan Street
San Francisco, CA 94107

Alternatively, if you have any questions regarding how Splunk collects, uses, transfers or discloses the Personal Information you provide, please contact our Data Protection Officer at DPO@splunk.com or by writing to us at the address below:

Splunk Inc.
Office of the Data Protection Officer
270 Brannan Street
San Francisco, CA 94107

Splunk Services UK Limited
Office of the Data Protection Officer
3 Sheldon Square, 7th Floor
Paddington, London W2 6HY
England

Please mark your queries clearly for the attention of the Data Protection Officer.  Please note that email communications are not always secure, so please do not include sensitive Information in your emails to us.