Talent Acquisition Operations Coordinator (Contract)
Join us as we pursue our disruptive new vision to make machine data accessible, usable, and valuable to everyone. We are a company filled with people who are passionate about our product and seek to deliver the best experience for our customers. At Splunk, we’re committed to our work, customers, having fun and most importantly to each other’s success.
Brief Description:
We are seeking an exceptional individual to join our APAC Human Resources and Talent Acquisition Team as TA Coordinator supporting the APAC Region. Reporting to the Snr. Director, Talent Acquisition APAC & Global Sourcing based in Singapore. Our ideal candidate will have outstanding organizational skills, combined with ambition, composure and attention to detail. You will be customer focused, thrive in a fast-paced environment and have a pro-active attitude.
Responsibilities & Accountabilities:
- Working closely with Line Managers and the APAC Talent Acquisition Team across the region to schedule phone, Video and onsite interviews, across multiple time zones within the APAC and Japan region. Often coordinating interviews at last minute, with complex schedules globally.
- Working with candidates to support them in coordinating and booking travel.
- Responding in a timely manner to all incoming requests, from both candidates and internal stakeholders.
- Facilitating the hiring process from scheduling of interviews, through to preparing and sending out contracts of employments.
- Take responsibility of monitoring and updating our applicant tracking system, job boards and the employee referral program
- Provide Administrative and Interview Scheduling support in a professional and timely manner helping to ensure a positive “Candidate Experience”
- Active contribution to HR and TA Projects
- Consistently maintain the integrity of inputted data within the ATS System (Jobvite) and HR System (Workday)
- Assist with New Hire onboarding
- Maintain Personnel files
- Schedule, monitor and communicate pre-employment background checks
- Act as a point of contact for candidates, hiring managers or recruitment agencies regarding any TA related enquiries
Requirements
- Minimum of 4 years experience in a similar role within HR/TA, ideally within a fast paced , global MNC
- Basic understanding of HR concepts, policies and procedures, and administrative procedures
- Proven Ability to work seamlessly with all levels of internal and external customers, ideally across multiple countries/cultures.
- Exceptional Multitasking abilities
- Superior interpersonal and English communication skills (Oral and Written)
- Intermediate to advance skills in MS Office including , Word/Excel/Powerpoint
- Administrative experience using an ATS &/or HRM Systems
- High level of accuracy and attention to detail
- Proven ability to prioritize daily and project based workloads
- Ability to adapt communication styles depending on your audience.
- Sense of urgency
- Growth Mindset
We value diversity at our company. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other applicable legally protected characteristics in the location in which you are applying.
Individuals seeking employment at Splunk are considered without regards to race, religion, color, national origin, ancestry, sex, gender, gender identity, gender expression, sexual orientation, marital status, age, physical or mental disability or medical condition (except where physical fitness is a valid occupational qualification), genetic information, veteran status, or any other consideration made unlawful by federal, state or local laws. Click here to review the US Department of Labor’s EEO is The Law notice. Please click here to review Splunk’s Affirmative Action Policy Statement.
Splunk also has policies in place to protect the personal information candidates disclose to us as part of the application process. Please click here to review Splunk’s Career Site Privacy Policy.
Splunk does not discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Please click here to review Splunk’s Pay Transparency Nondiscrimination Provision.
Splunk is also committed to providing access to all individuals who are seeking information from our website. Any individual using assistive technology (such as a screen reader, Braille reader, etc.) who experiences difficulty accessing information on any part of Splunk’s website should send comments to accessiblecareers@splunk.com. Please include the nature of the accessibility problem and your e-mail or contact address. If the accessibility problem involves a particular page, the message should include the URL of that page.
Splunk doesn't accept unsolicited agency resumes and won't pay fees to any third-party agency or firm that doesn't have a signed agreement with Splunk.
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