Administrative Support

CA, CA

- No Remote

Are you organized and love attention to detail? Do you thrive in a fast-growing environment? Then we have a home for you at Splunk! The Senior Executive Assistant position will be the lead to provide executive administrative support and services to the Chief People Officer, People Leadership Team and VP, Office of CEO & Global Operations as well as provide support, as needed, to other Executive Assistants in Santana Row office. This role will be based in office at Santana Row (San Jose) and will require occasional travel to our San Francisco office. You will also need to have a lot of initiative, and the ability to learn quickly. You should expect to manage internal and external relationships, work with senior executives, external customers, partners, investors, board members and possess superb communication skills. Oh, and a great sense of humor too! This is an ideal position for a talented, career EA who works well under pressure, is a self-starter, is passionate about delivering strategic value and wants to work in a dynamic, fast-moving, collaborative environment.

Responsibilities:
In support of Chief People Officer, People Leadership Team and VP, Office of CEO & Global Operations:

Calendar management - coordinate all meetings including but not limited to team meetings, offsite meetings, partner, and business client's meetings across global time zones; understand prioritization of meetings and calendar timing through understanding the business and current business activity
Conserve executive’s time through calendar optimization, by drafting letters and documents, collecting and analyzing information and initiating meetings
Manage specific meetings and events related to the rhythm of the business, including agenda management, notes, logistics and follow-ups
Handle details of a highly confidential and critical nature
Schedule and coordinate logistics for meetings, conferences and special events
Work on problems of diverse scope where analysis of data requires evaluation of identifiable factors
Exercise judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions
Collect and prepare information for use in discussions/meetings of executive staff and outside individuals
Expense reporting and purchasing
Extensive experience in scheduling complicated domestic and international travel
Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines
Proactive spreadsheet management, including updating anniversaries, birthdays and other relevant information
Acts as a liaison for assigned executives relaying and exchanging information with others including: other members of the administrative community, senior leaders, customers and clients, and other organizations or constituents
Partner with cross functional partners as appropriate - including but not limited to Finance, Communications, People [HRBP, Talent Acquisitions etc.] and WorkPlace
Provide onsite support primarily in the San Jose [Santana Row] office with occasional support in the San Francisco Splunk offices; requirement to be in aligned with CPO (Tuesday - Thursday)
Attend staff meetings and take meeting notes
Collaborate with and across the administrative community as an active and engaged member
Providing backup support for other EAs or executives
Provides guidance and support across the administrative community, leading by example in all interactions
Additional projects as bandwidth allows
Part of the ELT-EA team and may have a role/additional responsibilities
Other duties as assigned

Qualifications:

5+ years work experience in the capacity of an Executive Assistant supporting and/or reporting to a senior, preferably C-level, executive
Bachelor’s degree or equivalent experience required
Expertise experience performing administrative work that requires analysis, initiative, discretion, and independent judgment
Excellent written and verbal communication skills.
Strong editing skills
Extremely comfortable with frequent access to confidential information and ability to exercise extreme discretion
Ability to prioritize long task lists/projects and meet deadlines with little direction in an often highly ambiguous environment
Flawless execution of complex administrative activities, with high attention to detail, organization and process
Strong relationship management skills, build a personal network throughout the company
Work with all levels of the business in a collaborative environment
Mentor to others
Strong knowledge of GSuite experience (Gmail, Gcal and GSuite) and calendaring skills
Up to 20% travel may be required

We value diversity at our company. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other applicable legally protected characteristics in the location in which the candidate is applying.

For job positions in San Francisco, CA, and other locations where required, we will consider for employment qualified applicants with arrest and conviction records.

Note: Splunk provides flexibility and choice in the working arrangement for most roles, including remote and/or in-office roles. We have a market-based pay structure which varies by location. Please note that the base pay range is a guideline and for candidates who receive an offer, the base pay will vary based on factors such as work location as set out below, as well as the knowledge, skills and experience of the candidate. In addition to base pay, this role is eligible for incentive compensation, and may be eligible for equity or long-term cash awards.

Benefits are an important part of Splunk's Total Rewards package. This role is eligible for a competitive benefits package which includes medical, dental, vision, a 401(k) plan and match, paid time off, an ESPP and much more! Learn more about our comprehensive benefits and wellbeing offering at https://splunkbenefits.com.

Base Pay Range

SF Bay Area, Seattle Metro, and New York City Metro Area

Base Pay Range: $50.00 - 68.75 per hour

California (excludes SF Bay Area), Washington (excludes Seattle Metro), Washington DC Metro, and Massachusetts

Base Pay Range: $45.38 - 62.40 per hour

All other cities and states excluding California, Washington, Massachusetts, New York City Metro Area and Washington DC Metro Area.

Base Pay Range: $40.77 - 56.06 per hour

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Splunk's Hiring Practices

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^{We value diversity, equity, and inclusion at Splunk and are an equal employment opportunity employer. Qualified applicants receive consideration for employment without regard to race, religion, color, national origin, ancestry, sex, gender, gender identity, gender expression, sexual orientation, marital status, age, physical or mental disability or medical condition, genetic information, veteran status, or any other consideration made unlawful by federal, state, or local laws. We consider qualified applicants with criminal histories, consistent with legal requirements. Click here to review the US Department of Labor’s EEO is The Law notice. Please click here to review Splunk’s Equal Employment Opportunity Policy Statement. If you need assistance or an accommodation to apply or during the hiring process, please let us know by completing our Accommodation Request form.}

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