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Administrative

Senior Administrative Assistant- Splunk Global Impact, Compliance and Ethics

Senior Administrative Assistant, Splunk Global Impact and Compliance and Ethics 

Splunk

Join us as we pursue our disruptive new vision to make machine data accessible, usable, and valuable to everyone. We are a company filled with people who are passionate about our product and seek to deliver the best experience for our customers. At Splunk, we’re committed to our work, customers, having fun, and most importantly, to each other’s success. Learn more about Splunk careers and how you can become a part of our journey!

Job Description Overview 

What You’ll Be Doing (Role) 

This position provides administrative and program support to the Chief Social Impact Officer (CSIO) and the Chief Ethics & Compliance Officer (CECO).  You will be an integral team member of both departments. The role reports to the CISO and CECO and is part of the larger Legal and Global Affairs (LGA) support function. The (LGA) department comprises legal, global impact and government affairs functions. The position will be based in San Francisco or San Jose.

Personal Characteristics and Skills

You demonstrate initiative, enthusiasm and resourcefulness and maintain a strong work ethic and a high degree of accountability. You enjoy multi-tasking and operating multi-functionally and are flexible and willing to work through project-oriented and day-to-day manual tasks. You possess established organizational skills and impeccable recordkeeping and thrive in a matrix structure. You understand department needs and prioritize your work to deliver strong results. You communicate (written and oral) with all levels of the organization to effectively convey ideas.  You maintain a keen appreciation for the sensitivity and confidentiality of the work and a sense of humor. 

Responsibilities

Administrative 

  • Supporting Chief Ethics & Compliance Officer and Chief Social Impact Officer, including:
    • Managing multiple calendars to proactively anticipate and resolve meeting conflicts, setting up critical meetings across global time zones
    • Coordinating complex domestic and international travel logistics and preparing detailed itineraries
  • Conserving time by reading, researching, and routing correspondence; drafting, editing and proofing letters, and documents, including presentations; collecting and analyzing information; initiating telecommunication. Support with Board presentations
  • Executing new employee and contractor onboarding logistics
  • Finding new and efficient ways to create work processes to help maximize leadership’s time, including weekly and quarterly reporting, goal tracking, and team meetings
  • Enhancing and maintaining systems and processes to help maximize time, identifying where there are gaps and/or when iterations may be needed in order to optimize for efficiency

Project Coordination and External Relations

  • Planning, organizing, and executing special projects, including events, off-sites, and preparations for senior leadership meetings
  • Acting as a liaison for assigned senior leaders relaying and exchanging information with others, including but not limited to: executives, senior leaders, board members and clients, and other organizations or constituents. 
  • Supporting the CECO and CSIO in managing all external relationships, partnerships and communications - tracking, follow-up, and reporting for all meetings and conferences.
  • Managing and updating CSIO customer relationship management (CRM) database
  • Maintaining the Global Impact external conference list, prioritization and team attendees
  • Creating department updates on the intranet for intra-department and inter-department sites
  • Tracking and helping drive completion of key deliverables and follow up on outstanding items
  • Assist in other ways as needed, including owning or supporting ad-hoc projects

Finance/Budgeting 

  • Managing purchase orders and vendor onboarding
  • Managing expense reports coordination and submissions
  • Maintaining third-party resource subscriptions
  • tabbing, scanning, filing) and processing signed agreements
  • Managing facilities/IT troubleshooting and submitting service tickets for remediation

Requirements

  • At least 6+ years of in-house experience as an administrative assistant supporting senior level executives
  • Experience working with legal or social impact departments strongly preferred
  • Experience in a dynamic high-performing environment requiring a high level of responsiveness
  • Highly motivated, organized individual able to deliver results with minimal supervision
  • Project management experience
  • Familiarity with PC and Mac O/S
  • Strong word processing and presentation skills with expertise in Google Suite and Microsoft Office Suite, DocuSign required
  • Bachelors or equivalent preferred

(Colorado only*) Minimum hourly rate of $28.85. You may also be eligible for incentive pay + equity + benefits.*Note: Disclosure per sb19-085 (8-5-201 et seq).



Splunk's Hiring Practices
Splunk turns machine data into answers. Organizations use market-leading Splunk solutions with machine learning to solve their toughest IT, Internet of Things and security challenges.

We value diversity, equity, and inclusion at Splunk and are an equal employment opportunity employer. Qualified applicants receive consideration for employment without regard to race, religion, color, national origin, ancestry, sex, gender, gender identity, gender expression, sexual orientation, marital status, age, physical or mental disability or medical condition, genetic information, veteran status, or any other consideration made unlawful by federal, state, or local laws. We consider qualified applicants with criminal histories, consistent with legal requirements. Click here to review the US Department of Labor’s EEO is The Law notice. Please click here to review Splunk’s Equal Employment Opportunity Policy Statement. If you need assistance or an accommodation to apply or during the hiring process, please let us know by completing our Accommodation Request form.

Splunk also has policies in place to protect the personal information candidates disclose to us as part of the application process. Please click here to review Splunk’s Career Site Privacy Policy.

Splunk does not discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Please click here to review Splunk’s Pay Transparency Nondiscrimination Provision.

Splunk is committed to the health and safety of our employees and customers. Splunk is impacted by the mandates outlined for U.S. Government contractors in President Biden’s Path out of the Pandemic: COVID-19 Action Plan. As a result, Splunk requires U.S. employees, whether assigned to an office or 100% remote, to provide proof of full vaccination, as defined by the CDC. Splunk provides reasonable accommodations for employees who have qualifying medical or religious reasons.

Splunk is also committed to providing access to all individuals who are seeking information from our website. Any individual using assistive technology (such as a screen reader, Braille reader, etc.) who experiences difficulty accessing information on any part of Splunk’s website should send comments to accessiblecareers@splunk.com. Please include the nature of the accessibility problem and your e-mail or contact address. If the accessibility problem involves a particular page, the message should include the URL of that page.

Splunk doesn't accept unsolicited agency resumes and won't pay fees to any third-party agency or firm that doesn't have a signed agreement with Splunk.

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