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Role:

Are you crazy organized and love attention to detail and making sure Sales Leaders stay on top of their game? Do you thrive in a fast-growing environment? Then we have a home for you at Splunk! As an Administrative Assistant at Splunk you will be responsible for supporting multiple VP of Sales, Americas and Field Sales Leaders across the U.S. You have a lot of initiative, and the ability to learn quickly. You should expect to manage internal and external relationships, work with senior executives, external customers, partners, investors, board members and possess superb communication skills. Oh, and a great sense of humor too! This is an ideal position for a talented, career AA who works well under pressure, is a self-starter, is passionate about delivering strategic value and wants to work in a dynamic, fast-moving, collaborative environment.

Responsibilities:

  • Calendar management - coordinate all meetings including but not limited to team meetings, offsite meetings, customer, partner, investor, media and analyst meetings across global time zones.
  • Own and help manage the rhythm of the business in close partnership with the Sales GVP’s and sales teams within the Americas, including agenda management, notes, logistics, and follow-ups.
  • Schedule and coordinate logistics for meetings, conferences and special events (onsite & offsite)
  • Expense reporting and purchasing.
  • Extensive experience in scheduling complicated domestic travel.
  • Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines
  • Acts as a liaison for assigned executives relaying and exchanging information with others including: Senior leaders, customers and clients, and other organizations or constituents.
  • Providing backup support for other AAs

Qualifications

  • A minimum of 5 years work experience in the capacity of an Administrative Assistant supporting multiple remote executives while reporting to a VP level executive.
  • You are an incredibly bright, high-energy individual, with a passion to learn and contribute.
  • Deep experience performing administrative work that requires analysis, initiative, discretion, and independent judgment. Detail oriented and customer service focused.
  • Flawless execution of administrative activities, with high attention to detail, organization and process.
  • Comfortable with frequent access to confidential information and ability to exercise extreme discretion.
  • Excellent written and verbal communication skills. Strong editing skills.
  • Demonstrated ability and willingness to continuously acquire new competencies.
  • Ability to be flexible in response to changing priorities and needs.
  • Strong relationship management skills, build a personal network throughout the company.
  • Ability to prioritize long task lists and meet deadlines with little direction in an often highly ambiguous environment.
  • Ability to actively manage projects in a fast-moving, high pressure environment.
  • Flexibility working independently or partnering with a variety of teams.
  • Flexibility to travel as needed (up to 20%).
  • This is not a 9-to-5 position due to the travel schedule of this executive. Flexibility to support during out of office hours is required.
  • Ability to quickly learn and follow organizational policies, practices, and operations.
  • Ability to work well across the organization with employees of all levels and in all departments.
  • Strong Excel, PowerPoint, Outlook and calendaring skills (Gmail, Gcal, G Suite experience a plus).
  • Experience supporting a Sales organization highly desirable.
  • Bachelor's degree or equivalent experience required.
  • Ability to commute daily into our Splunk office in San Francisco or San Jose. We are only able to consider local candidates.

We value diversity at our company. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other applicable legally protected characteristics in the relevant location.

For job positions in San Francisco, CA, and other locations where required, we will consider for employment qualified applicants with arrest and conviction records.

  

 
Splunk's Hiring Practices
Splunk turns machine data into answers. Organizations use market-leading Splunk solutions with machine learning to solve their toughest IT, Internet of Things and security challenges.

Individuals seeking employment at Splunk are considered without regards to race, religion, color, national origin, ancestry, sex, gender, gender identity, gender expression, sexual orientation, marital status, age, physical or mental disability or medical condition (except where physical fitness is a valid occupational qualification), genetic information, veteran status, or any other consideration made unlawful by federal, state or local laws. Click here to review the US Department of Labor’s EEO is The Law notice. Please click here to review Splunk’s Affirmative Action Policy Statement.

Splunk also has policies in place to protect the personal information candidates disclose to us as part of the application process. Please click here to review Splunk’s Career Site Privacy Policy.

Splunk does not discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Please click here to review Splunk’s Pay Transparency Nondiscrimination Provision. 
 
For job positions in San Francisco, CA, and other locations where required, we will consider for employment qualified applicants with arrest and conviction records.

Splunk is also committed to providing access to all individuals who are seeking information from our website. Any individual using assistive technology (such as a screen reader, Braille reader, etc.) who experiences difficulty accessing information on any part of Splunk’s website should send comments to accessiblecareers@splunk.com. Please include the nature of the accessibility problem and your e-mail or contact address. If the accessibility problem involves a particular page, the message should include the URL of that page.

Splunk doesn't accept unsolicited agency resumes and won't pay fees to any third-party agency or firm that doesn't have a signed agreement with Splunk.

To check on your application click here.
 
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